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Quloi

The Platform

The execution layer for your entire supplier network.

Orders, suppliers, shipments, and documents in one hub, with AI that reads the external signals your ERP was never designed to capture.

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How it works together

Internal records meet external execution.

  • 01

    Seamless operational flow

    Orders evolve into bookings, bookings link to shipments, and shipments sync with dock scheduling. Every action carries the full context of the original PO.

  • 02

    Built to complement your ERP

    Quloi integrates with SAP, Oracle, Microsoft Dynamics, NetSuite, and more. Your ERP stays the internal source of truth; Quloi adds the external visibility layer.

    • SAP
    • Oracle
    • Microsoft Dynamics
    • NetSuite
  • 03

    100% supplier participation, no portal required

    Suppliers work in the platform directly. For teams where supplier adoption is a challenge, AI Inbox allows suppliers to participate entirely over email.

  • 04

    Every AI action confirmed by a human

    No write action commits without explicit human approval. Confidence scoring and full reasoning on every AI suggestion.

Quloi Intelligence

AI that reads, decides, and asks. Then waits for you.

Every AI capability in Quloi is designed around one principle: human confirmation before any action. AI removes the work of getting to a decision; your team makes the decision.

AI Inbox

Your supplier emails, already read and ready to act on.

AI Inbox captures every inbound supplier email, identifies its intent, matches it to the right purchase order, and surfaces the action your team needs to take, with full confidence scoring and reasoning. Suppliers keep emailing. Your team works inside Quloi.

No supplier portal required.

Suppliers work exclusively over email. Zero onboarding friction on the supplier side.

AI Inboxreading 0 of 3
  • ops@supplier-b.comMail

    Re: Re: FW: PO 4820 ??

    PO AcceptancePO-482095%ConfirmReview
  • planning@metalurgica-sur.mxMail

    Change request · PO 4821 qty

    Change RequestPO-482188%ConfirmReview
  • ops@supplier-b.comMail

    Cargo ready, PO 4818

    Cargo ReadyPO-481897%ConfirmReview
  • Email intent classificationPhase 1 · BuiltEvery inbound email is classified as acceptance, change request, or milestone update before you open it.
  • Thread summarizationPhase 1 · BuiltFull email chains compressed into a single AI Analysis card. No reading through 20 replies.
  • Auto-link email to the right orderPhase 1 · BuiltEvery email matched to its PO using references in the subject, body, and attachments, automatically.
  • Suggest Accept / Reject with confidence scorePhase 1 · BuiltAI recommends the action and shows its reasoning. You confirm. Nothing commits without your click.
  • Cargo ready confirmationPhase 1 · BuiltDetects cargo readiness signals in email and presents a one-click confirmation to update shipment status.
  • Change extraction into editable line itemsPhase 2 · ComingParses a change-request email into an editable table pre-filled with the proposed values.
  • Part-level change detectionPhase 2 · ComingDetects which specific line items changed, not just that the PO changed.
  • Bulk action groupingPhase 2 · ComingGroups multiple pending actions so your team can process them in a single review pass.

AI Governance

AI that works for you, not around you.

Every AI output comes with a confidence score, a plain-language explanation of why, and a confirmation gate before anything changes.

  • 95%

    Confidence scoring

    Every suggestion shows its confidence level so your team knows when to trust the AI and when to review the original email.

  • Why?

    Reasoning panel

    Expand any suggestion to see exactly how AI reached its conclusion, which signals it read, what it matched, what it used to decide.

  • Human-confirmed actions only

    No PO update, status change, or confirmation commits without explicit human approval. This is a non-negotiable core product principle.

Intelligence Hub

Three capabilities that work together.

Not a dashboard. Not a reporting tool. An active intelligence layer that reads the external signals your ERP can't see.

  • Listen.

    Capture what happens outside your system.

    Quloi reads the signals your suppliers already send: PO confirmations, delay notices, cargo-ready updates, and converts them into structured, order-linked data. No new behavior required from suppliers.

    Example

    "Cargo-ready signal detected for PO-4820 from Supplier B. Confirm to update shipment status?"

  • Guide.

    Instant answers in the context of what you're doing.

    Ask Quloi anything about an order: its status, delivery date, open actions, and get a direct answer tied to live data. No switching tabs, no manual reports, no asking colleagues.

    Example

    "What is the delivery date for PO-4821 and are there any open actions?"

    Phase 2 · Available within AI Inbox context first. Platform-wide in Phase 3.

  • Act.

    Your team executes. Suppliers just send emails.

    Buyers take every action that previously required a supplier to log into a portal. Suppliers email as always. AI reads and routes it. Your team confirms. The platform updates.

    Example

    Supplier emails a PO acceptance. AI detects it and asks: "Confirm acceptance on behalf of Supplier A?"

Global Search

Find anything, across every module, instantly.

One search returns results across orders, shipments, bookings, suppliers, and documents, ranked by relevance. No tabs, no filters, no knowing where to look.

  • Cross-record routingPhase 1 · BuiltResults span all record types in a single query.
  • Conversational AI search modePhase 2 · ComingAsk in plain language. Get a direct answer with cited records and follow-up suggestions.
4820
  • Order
  • Shipment
  • Document
  • Supplier

Module details

Everything your supply chain runs on. All connected.

Order Management

Full PO control from creation to delivery.

Replace spreadsheets and email chains with a connected order workflow. Every line item, every supplier, every status, visible and actionable in one place.

  • Create, approve, and modify purchase orders in one workspace
  • Suppliers log in to confirm orders and update milestones directly
  • Line-item and batch-level quantity splits and tracking
  • Blanket order management with flexible delivery schedules
  • Real-time milestone tracking from PO placement to cargo ready
  • ERP sync: updates flow back automatically on approval
ResultFaster lead times, fewer errors, complete end-to-end visibility.
PO-4820Confirmed
Supplier Management

One place for every supplier relationship.

Unified order threads per supplier, with full visibility into performance, responsiveness, and active orders. Suppliers collaborate directly in the platform, and for those that won't, AI Inbox captures their email responses automatically.

  • Unified messaging threads linked directly to every order
  • Dynamic scorecards: on-time rate, quality, responsiveness
  • Supplier directory with location, product, and performance data
  • Fast onboarding: just add the supplier's email domain
  • Origin quality control with photo evidence before dispatch
ResultStronger relationships, faster adoption, reduced risk.
SBSupplier B90 d
92%
98%
84%
Shipment Management

Real-time visibility from booking to final delivery.

Track every shipment across every mode, ocean, air, land. Detect delays before they become disruptions. Eliminate demurrage and detention costs with proactive alerts.

  • Multi-modal tracking with live ETA updates
  • Proactive delay detection with exception alerts
  • Demurrage and detention cost tracking per container
  • Milestone management from origin to delivery
  • CO₂ emission tracking for ESG reporting
  • Direct collaboration with forwarders and customs brokers
ResultProactive logistics, lower costs, fewer surprises.

ETA

Fri 18 · on time

Document Management

Every document. Every version. Accessible in seconds.

Invoices, bills of lading, packing lists, and certificates, centralized, order-linked, and audit-ready. No more searching inboxes. No more wondering which version is current.

  • Centralized repository linked to every order and shipment
  • Full version history and audit trail per document
  • Role-based access for buyers, suppliers, forwarders, and brokers
  • Audit-ready for SAT, OEM, and regulatory reviews
  • Find any document in seconds, not buried in an inbox
ResultZero lost documents. Full traceability. Audit-ready at any time.
Commercial invoicev3
Invoice no. 4820-03 covering three line items shipped under booking BK-2211, incoterm FCA Monterrey, gross weight 6,840 kg, declared value USD 184,200.00, consignee San Antonio plant, customs broker Laredo.
v3
Booking Management

Eliminate the chaos of freight coordination.

Connect your ERP, forwarders, and purchase orders in a single freight workflow. Get competitive quotes, approve bookings, and track everything end to end.

  • Create bookings directly from approved purchase orders
  • Request and review freight quotes in one place
  • Multi-leg shipment support across all transport modes
  • Automated notifications to prevent missed cut-offs
  • Direct document exchange with forwarders in the platform
ResultFewer missed cut-offs, lower freight costs, full booking visibility.
Freight · week 42BK-2211

Oct 19 · 07:00 · TransNorte · confirmed

Dock Scheduling

Your warehouse knows what's arriving before the truck does.

Schedule delivery windows digitally. Carriers confirm slots without a phone call. Your warehouse team is ready before the truck arrives.

  • Digital delivery window scheduling per shipment
  • Carrier self-confirmation, no phone calls required
  • Warehouse team notified automatically with delivery details
  • Reduces unplanned waiting time and dock congestion
ResultFewer disruptions at receiving. Better warehouse planning.
Dock 4 · Oct 21
08:00
09:00
10:00
Carrier confirmed · 09:00
Contextual Collaboration

Resolve exceptions in context, not in email.

Action-based threads per PO, booking, and shipment. Every conversation linked to the record it belongs to. The right people looped in automatically.

  • Order-linked threads, no context lost
  • Tag stakeholders directly in the conversation
  • Full conversation history per order for audit
  • Replaces back-and-forth email chains with in-platform resolution
ResultFaster exception resolution. Full conversation traceability.
Cargo ready by Friday?
Confirmed, 3 of 3 lines.
@Forwarder book pickup Oct 19
Linked to PO-4820

See your supply chain, from PO to delivery, in one place, live.

30 minutes. We use your actual supply chain context. No commitment.

Book a demo

Go live in as little as 8 weeks